Speakers and attendees are registered with ease on our computerized system. Registrations can be received five ways: by mail, by e-mail, by fax, by phone, or on line. Attendees can call our toll-free (U.S. and Canada) registration hotline. Most convenient, registrations can be received by e-mail directly from your conference website. We accept payment of registration fees by check, purchase order, bank wire, or major credit card. Our registrars are fully insured to cllect and handle money form registration fees.
Whether the program is to be held at a site in central Ohio, around the state, across the country, or elsewhere in the world, The Conference Group works to ensure that the most appropriate venue is secured for your conference. The Conference Group has developed a unique system for reporting meeting requirements to facility staff. The system provides a simple, easy-to-follow timetable, with room assignments, function identification, list of requirements for room set-up, audiovisual support and food service orders that facilitate communication with convention service professionals.
Although almost any approach to cost accounting may be used to satisfy the client's requirements, most of the budgets administered by The Conference Group are prepared on a time-and-material basis. Based upon our experiences in handling many types and sizes of programs, we are able to closely project the level of effort required to perform various meeting planning tasks at administrative and clerical rates. Billing is normally conducted monthly for costs inccured and/or debited against income from registration and exhibitor fees.
The Conference Group utilizes a number of software packages that simplify the meeting planning process and generate accurate, professional-looking material. These programs enable customized use of data to register delegates, send confirmations , print name badges, track session attendance, and process payments. All software is fully compatible so that importing data from one system to another is accomplished easily. Although technolgy simplifies the record keeping detail of meeting planning, The Conference Group takes special effort to make all facets of the program a personal experience for each delegate.
Our design of direct-mail conference promotional material creates attractive packages that highlight benefits, offer concise information on program content and instructors, and provide complete information of location, and registration. The graphic design of the initial piece gives each program an identity that is repeated on all follow-up pieces, nametags, advertisements, handouts, signs and related material.
800.783.6338
614.488.2030
