Background
Applied Technologies
Registration
Site Selection
Marketing
Cost Control
Founded in 1985, The Conference Group is a full-service professional conference management corporation. Its list of clients includes organizations in academia, professional societies, industry, and government around the world, such as Battelle Memorial Institute, The Ohio State University, Gas Technology Institute, Electric Power Research Institute, Association of Music Personnel in Public Radio, and International Air Transport Association, to name only a few.
Recognizing the demand within the business community for professional and administrative assistance in developing consistently high-quality programs for continuing education, technology transfer, and business development purposes, The Conference Group provides a full menu of support services.
Each member of The Conference Group's staff has more than 20 year's experience in coordinating arrangements and preparing materials for groups ranging in size from 10 to more than 1,000 at locations throughout the U.S. We believe our close attention to detail and professional attitude contribute toward ensuring the overall success of the meeting.
The Conference Group utilizes a number of software packages that simplify the meeting planning process and generate accurate, professional-looking material. These programs enable customized use of data to register delegates, send confirmations, print name badges, track session attendance, process payments. All software is fully compatible so that importing data from one system to another is accomplished easily. Although technology simplifies the record keeping details of meeting planning, The Conference Group takes special effort to make all facets of the program a personal experience for each delegate.
Speakers and attendees are registered with ease on our computerized system. Registrations can be received four ways: by mail, by e-mail, by fax, or by phone. Attendees can call our toll-free (U.S. and Canada) registration hotline. Most convenient, registrations can be received by e-mail directly from your conference website.
We accept payment of registration fees by check, purchase order, or major credit card, including American Express, Diner's, Discover, MasterCard, and Visa.
Our registrars are fully insured to collect and handle money from registration fees. Many of our clients prefer that we deposit all fess into a special holding account, and debit our costs against income or hold for disbursement according to their direction after the meeting.
Whether the program is to be held at a site in central Ohio, around the state, across the country, or elsewhere in the world, The Conference Group works to ensure that the most appropriate venue is secured for your conference.
The Conference Group has developed a unique system for reporting meeting requirements to facility staff. The system provides a simple, easy-to-follow timetable, with room assignments, function identification, list of requirements for room set-up, audiovisual support, and food service orders that facilitates communication with convention service professionals.
Our design of direct-mail conference promotional material create attractive packages that highlight benefits, offer concise information on program content and instructors, and provide complete information on location, and registration. The graphic design of the initial piece gives each program an identity that is repeated on all follow-up pieces, nametags, advertisements, handouts, signs and related material.
Although almost any approach to cost accounting may be used to satisfy the client's requirements, most of the budgets administered by The Conference Group are prepared on a time-and-materials basis. Based upon our experience in handling many types and sizes of programs, we are able to closely project the level of effort required to perform various meeting planning tasks at administrative and clerical rates. Billing is normally conducted monthly for costs incurred, net 30 days, and/or debited against income from registration and exhibitor fees.
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Last Updated: 09/24/2001